Outdoor Weddings: What Type of Tent is Right for Your Event?

Guest Post- Outdoor Weddings: What Type of Tent is Right for Your Event?

You’ve decided that an outdoor wedding and reception is perfect for your big day. What remains to be decided is what style of tent would work best. A lot depends on the kind of wedding you plan on holding. Here are some examples of what to look for in a tent based on the type of ceremony and reception you have in mind. 

Casual and Intimate

Perhaps you are thinking along the lines of a casual wedding and reception. The guest list is limited to a few close friends and relatives. With this type of affair, you may be thinking of having the ceremony under a grove of trees and following with a covered space for the reception. 
You’ll find that a smaller clear span tent works well for your casual reception. Since you want an open feel while creating a comfortable place for people to sit and dine on the foods you’ve chosen, consider going with an open tent design. This option does not include tent walls. Instead, you have curtains that can be slid open as much or as little as you like. That makes it easy to close the area behind the serving tables while letting in plenty of natural light and fresh air in the areas where you’ve set up the guest tables. 

When choosing a tent for your casual reception, it never hurts to allow for a little extra space. Should the weather decide not to cooperate, it won’t take a lot to move the ceremony under the tent, exchange your vows, and then start the reception. You and your guests will remain dry while looking through the open spaces and enjoying the sounds and scents of the falling rain. 

This flower arrangement was taken at a wedding of a friend and looked stunning in the large, white tent.

Formal Outdoor Affairs

Perhaps you want a formal outdoor wedding with a greater number of loved ones on hand. The nice thing about clear span tents is that they come in many different sizes. It’s easy to choose one that will provide space for several hundred people. 

Since you are going for a more formal look, an open tent may not be to your liking. Consider a design that includes side walls that slide easily in place on the side poles and framework. These can be weighted down at ground level so they stay in position with ease. 

The side panels can include fiberglass windows that allow plenty of natural light into the space. Since this tent design does not include any support poles in the middle, you will find it easy to arrange the covered space any way that you like. It’s even possible to bring in dividers or use curtains to section off one end of the tent for the reception and reserve the other end for the ceremony. 

As long as there is space to set up the tent, you can have all the room you want. That means if you want a formal sit-down style reception but also like the idea of having a dance floor and space set aside for a live band, there’s a clear span tent large enough to do the job. 

Whatever you have in mind for your wedding day, finding the right tent design will not be difficult. Talk with a professional who supplies tent rentals for all sorts of events and ask about the designs commonly used for weddings and receptions. With a little discussion about the number of guests and the theme for your special day, it will be easy to come up with the perfect solution.

Carl & Cherihan’s Beautiful Haywood Hall Fall Wedding Downtown Raleigh, NC

I met Carl & Cherihan in the Springtime of this year. We met through another bride I am working with next Spring, and was one of many in a series of referrals from this group of friends.

Planning

Though we met many months prior to their wedding, I did not hear from Carl and Cherihan as much as some of my other brides and couples. I did however receive an email from Cherihan just a little over one month prior to her Sister’s wedding asking if I was available to help her sister, Dalhya.

Deana, Mother of the Bride, helping daughter Cherihan get into her wedding gown.

Deana, Mother of the Bride, helping daughter Cherihan get into her wedding gown.

Luckily, I was available. Getting to know Dalhya & Cherihan’s family while coordinating both of their weddings, was an absolute treat! Everyone in the family was extremely warm and welcoming. It is always a pleasure when I get to work with large, loving families. Seeing a family come together for a wedding is definitely one of life’s purest treasures.

Wedding Month

The front of beautiful Haywood Hall home in Downtown Raleigh, NC.

The front of beautiful Haywood Hall home in Downtown Raleigh, NC.

I may not have spoken with Carl and Cherihan every day of every month leading up to their wedding day, but when the month of the wedding rolled around we really got down to business. The last few weeks leading up to their wedding day was when we spent the most time ironing out nitty gritty details. We finalized rentals, menus, and layouts. While Cherihan and Carl finished up on last minute details, I confirmed arrival times and drop offs with vendors, while also planning out the timeline for the day-of the wedding.

Planning Paid Off

The day of Carl & Cherihan’s wedding, we were blessed with sunny clear blue skies, a chilly fall breeze, and leaves falling from the trees with every gust of wind. With chairs setup on the front lawn of

Clear ceiling reception tent covering fall decorated tables

Clear ceiling reception tent covering fall decorated tables

Haywood Hall, and the iron railings decorated with simple greenery by Dalhya with flowers from the farmer’s market, the ceremony site was the perfect setting for a Fall wedding. Uniquely, Carl and Cherihan’s reception site boasted a huge tent with a clear roof. It gave the feeling of being inside together with the fall beauty of being outside.

 

Decoration

Fall Wedding Centerpieces

White and Gold painted pumpkins adorned the table tops at this Fall Wedding. The Fall Wedding themed centerpieces consisted of jars full of acorns, slabs of wood, pumpkins, and fresh flowers from the Raleigh Farmer’s Market

One of the many services I offer to the brides that need it, is helping decorate and setup the overall look of the reception site. Over the years that I have been coordinating, I have worked with brides who had a very specific look in mind and want their reception hall decorated in a very certain way. I have also been fortunate enough to work with brides who give me decor items for centerpieces, a few guidelines, and artistic freedom to decorate as I please. Cherihan was one of most laid back brides I have ever worked with, and one of the ways she showed this was by giving me free reign to decorate her tables. My intern, Lauren, and I really enjoyed decorating the entire reception space.

Adorable Details

Giant H hung up on the front of Haywood Hall

Giant H hung up on the front of Haywood Hall

In addition to their well lit tent with a clear ceiling that gave the feeling of being outside and inside all at once, Carl and Cherihan supplied their guests with a few other fun items that made the night a total success. Carl and his guys hung up a large H on the front of Haywood Hall to add a fun and creative decorative detail and highlighting Carl’s last name, Hance. It wasn’t just the decorations that made this wedding so special though. Monogramed beer koozies, a pallet of folded up blankets to keep guests warm during the chilly fall evening, a table decked out with desserts and, a late night snack table covered in pimento sliders, set this wedding apart from the rest and made for a unique experience.

Happily Ever After

Now that I’ve talked about all my favorite details, here’s the part I know the rest of you are waiting for. The picture collage of the images from the day of the wedding. Cherihan and Carl hired the same photographer Dalhya also hired for her wedding day; Kelley Deal Photography. I loved working with Kelley on both weddings and only hope I get many more chances to work with her again in the future. She takes beautiful images with a dreamy and romantic style that I absolutely adore. Please enjoy Kelley’s photos from Carl & Cherihan’s October Wedding Day!

Vendors

Venue: Haywood Hall
Photographer: Kelley Deal Photography
Caterer: Beau Catering 
Rentals: CE Rental 
Officiant: Ann McKenzie
DJ: DJ Cyrax

Cary & North Raleigh Florist – Vendor Spotlight

Beautiful Bridal Party Bouquets

While I’m waiting for images from the Fall weddings I’ve worked since the beginning of September, I thought I’d add a little more fresh reading to the blog!
This post is about one of my newest preferred vendors; Cary Florist and North Raleigh Florist. Both Cary Florist and Raleigh Florist are owned by the same person, Janice Cutler. Learning about how Janice became a florist, and reading her tips, has been very helpful to me and especially to my wedding coordination clients.

 

 

The Initial Meeting

I met a rep from The North Raleigh Florist back in April at a networking event. I decided to stop by an ILEA educational meeting, formerly ISES, to see speaker Dan Berger from Social Tables. The event proved to be not only educational, but also very beneficial to me. There was socializing and networking for the first hour of the meeting, as well as some drinking and snacking of course, and during that time is when I was lucky enough to meet the girl from North Raleigh Florist. We chatted a bit, learned of each others occupations, and exchanged cards. What I didn’t know then was how handy it would be to me later, to have that business card in my possession.

 

Pink and white flowers circle around lantern centerpiece Business Transaction

In the planning of my Bridal Pamper Party this Summer, I knew I wanted to have an educational workshop to offer my brides in attendance. Having recently coordinated plenty of DIY weddings, I knew that one of the many things brides all over are trying to do on their own is flowers. Knowing this, I decided to reach out to that contact I met in April from The North Raleigh Florist. By doing a quick online search, I learned that their sister store, Cary Florist frequently hosted floral educational classes. Luckily, I was able to get in touch with the owner of both stores who said she’d be happy to send someone to my place after hours to host a floral workshop.

The party ended up being a real hit with my brides, I even ended up booking a wedding from hosting the event so I’d say that it was definitely a success. Since that has come and gone, I have been referring a lot of my brides to this florist because Janice made it clear during her workshop that she knows what she’s doing. I asked her to answer a few questions for my blog audience and below you’ll see her responses.

Vendor Spotlight – Janice Cutler

Business Name: North Raleigh Florist/ Cary Florist

Your Name: Janice Cutler

Web Address: www.northraleighflorist.com & www.caryflorist.com

Business Category: Florist

How long have you been in business?: 9 years as North Raleigh Florist; 6 years as Montgomery’s Florist in the 1990’s

What got you started in this business?: Career change to Horticulture in 1995. Found my passion when I moved to NC from NY in 1991 and learned all I could about plants and flowers until I returned to school in 1994 at NC State. I worked at a local nursery and then the florist. I never looked back.

What’s the best tip you have for a couple planning a wedding?: Do your research about knowing when you MUST hire a professional. Be careful not to overbook your time the last 2 weeks before with DIY projects for the wedding.

Simple Sunflower and Summer Centerpiece What don’t couples know about your business category that they should know?: Flowers do not have to cost a fortune. A professional florist can guide you on the best items for your budget—even the best DIY floral projects to take on, as well as the ones to stay away from. Having a budget range for florals will actually help you pinpoint with your florist what is best for your event. Don’t be afraid to throw out a number. Florists shooting in the dark will often overestimate what you may be looking for if there is a lack of information, thereby wasting your time and theirs. Be upfront and you will get the info you are needing to make an educated decision. A good florist will be honest and work with the money you actually have to spend. A good florist knows how to make the most of your budget and make it look beautiful and professionally-done.

Are there any questions your non-wedding clients should be asking that they don’t know to ask?: Can I rent the containers? Can I save money by purchasing my own containers?

What’s the most unique/different wedding or event you ever did and why?: A backyard wedding where we were asked to hang swags of flowers in the porta potties

What was the most memorable wedding you ever worked, and why?: The wedding I delivered 2 days after Hurricane Fran in 1996. The Raleigh area was in a shambles, streets were closed, trees were on houses and no one had power and bottled water was scarce. It was incredibly hot and humid—even for Raleigh. It was September. We worked on the wedding by candlelightIron Handrail Floral Decoration all night the day after the hurricane came through. We had to chain-saw our way out of our house in Youngsville and finally made it in to Raleigh some time that afternoon to get started on the wedding. We worked through the night to get it done, using a generator hooked up to our small display cooler to keep the flowers cool. My husband walked at least ¼ mile with some of the flowers to the house where they were getting ready, since there were so many trees down, his car couldn’t drive up to the house. We made it to the church about 30 minutes before the bride walked down the aisle and handed her bouquet to her and placed the flowers on the altar. Streets were closed and we couldn
’t seem to figure out the best route to go. We made it there, but she was less than pleased about the timing. We did the best we could. She received everything she ordered, but I will never forget how stressful it was and how many obstacles there were, not even mentioned here. I hope we never have to endure that again.

 

Thank You, Janice

I just wanted to say Thank You again to Janice for participating in my Bridal Pamper Party! I am so glad I went to that networking event in the Spring and to have had the opportunity to hire Cary Florist. My brides loved getting to see Janice create beautiful bridal bouquets. Janice was so helpful in answering their questions following her demonstration and I look forward to hiring Janice and her team to come lead more hands on floral demos in the future!

Janice Cutler, the owner of North Raleigh Florist, ran a DIY Floral bouquet workshop for the brides and other ladies who attended the Bridal Pamper Party. She also led a Q&A session with the ladies after she finished her demo.

Janice Cutler, the owner of North Raleigh Florist, ran a DIY Floral bouquet workshop for the brides and other ladies who attended the Bridal Pamper Party. She also led a Q&A session with the ladies after she finished her demo.

Bridal Pamper Party hosted by Christine

Wedding Season

It’s been a little quiet on the blog this month, because I’ve been busy with Fall Weddings! If you’ve followed me for a while, you’re probably aware of my obsession with the Fall. Like most women my age, I love all things Fall, the beautiful colors of the leaves, the smells, and the flavors. I was of course married in the Fall, and our one year anniversary is next Monday!

Anyways, this post isn’t about the Fall, or Fall weddings, sadly. I’m writing this post to tell you all about that Pamper Party I hosted back in July. It was a crazy fast Summer, but we had tons of fun at my Pamper Party.

The Idea – Pamper Party

With my Summer not being as fully booked with events as my Fall, I had some time to fill. I knew I wanted to host some kind of Summer event this year, but was too late to do anything for the 4th. In addition to having some free time I needed to fill, over the course of this past year I’ve met and worked with several vendors that I wanted to introduce to my brides. After getting a much needed mani/pedi with my friend, Lauren, I rolled a few ideas around. I decided to host a type of client appreciation event for my brides and their friends. In addition to asking my brides to come get pampered for the night, I hired a variety of vendors to provide some education, and of course entertainment for the event!

Local Vendors

Florist

north-raleigh-florist

Janice leading the floral workshop

To start the night out with something educational for my brides, I asked Janice the owner and operator of North Raleigh Florist & Cary Florist, to lead a floral workshop. Janice taught my attendees how to make their own wedding bouquets! Her 45 minute tutorial, followed by a 15 minute Q&A session for my attendees, was VERY well received. Overall, I believe it probably encouraged the ladies to reach out to a florist when I came time to make their own bouquets. Janice did a great job both teaching the ladies, as well as answering their questions. One of my brides did end up hiring Cary Florist for her April wedding next year, and I can’t wait to work with them!

 

Rodan + Fields Rep

In addition to learning about floral bouquets, my brides got to meet a very dear friend of mine named, Lauren. Lauren taught the ladies a little about skincare and walked them through a DIY facial with Rodan + Fields products. While I am personally not a sales person, I always encourage my friends, family, and clients to use products that I love. I absolutely love the way R+F products make my skin look and feel, so I wanted to share this with my brides and their friends too.

Musicians

I love nothing more (besides Coordinating) then coming up with playlists of music. I’ve done it for office holiday parties, parties hosted at my place, CDs for car trips, and of course any other time I get the opportunity. For my Pamper Party though, I decided to do something a little different. Since one of the reasons I was hosting this event was to showcase local vendors that I love, I decided to hire live musicians to come in and provide musical entertainment to my guests.

Paul & Frank Performing

Paul & Frank Performing

When my family moved to Clayton, NC in 2006 they moved next door to some really nice people. They met pretty quick and become friends fast. When I came to stay with my parents during the Summer of 2006, I met those neighbors and also befriended them. Shortly after, I learned that one of those neighbors named Paul was a Jazz Guitarist. Being someone who LOVES Jazz music, I started following Paul on Facebook and attempted to get out to see him perform. While looking for someone to hire for this event, Paul reached out to me and expressed interest. He was able to help me book a pianist too, Frank, who with Paul’s help created beautiful music for my attendees. The live Jazz was a great touch!

Photo Booth

photo-booth-setup

Photo Booth Setup

For entertainment, I wanted to provide more then just live music to my guests. I have done a lot of networking this year, which has helped me to meet tons of wonderful and talented local vendors. Some time this Spring, one of my favorite Raleigh Wedding Officiant’s, Randy Taylor, introduced me to another local vendor named Bianca. Bianca owns and operates Triple T Entertainment, a photo booth company. In addition to one of my brides booking with Janice from Cary Florist, but I also had one of my other brides book with Bianca of Triple T Entertainment.

Massage Therapists to Pamper

Finally, I hosted the Pamper Party to give back to my clients. My goals for this event were for my attendees to learn something, network with brides and vendors, eat some snacks and sip on some summery beverages, enjoy live music, and just relax. To provide total relaxation to all my guests in attendance I hired two very good friends of mine that also happen to be massage therapists. They brought their chairs for chair massages, and one of them was even able to provide cards with future discounts for my guests.

Caprese Sliders

Next Pamper Party?

If time permits, I will more than likely be hosting another one of these events again in the Spring. If I do, what type of vendors would you like to see there? Would you want to participate in a more hands on floral workshop or try something different? Please let me know in the comments section below. Or, if you are a local vendor who would like to participate in upcoming Get Christine Pamper Parties, please send me a message!

All images featured in this post taken by Ryan Steffes of Mister Guy Photography.

Pantone’s Color of the Year by Lauren

This afternoon I am bringing you another guest post from my intern Lauren. If you’re a regular reader of my blog posts, you probably know that I have usually written a Pantone Color of the Year post by now. This year I apparently never got around to it. Now that I’ve transitioned to working for myself full time, I SHOULD be writing a lot more. Until then though, I hope you will enjoy a guest post from my lovely intern Lauren about Pantone’s  TWO Colors of the year.

Color-of-the-Year-2016-Rose-Quartz-Serenity-Pinterest   I’m so excited to introduce to you the two Pantone colors of the year.  This is the first time that Pantone has chosen two colors, and I think they made a wonderful choice.  They are two of my favorite colors and are commonly seen as hydrangea colors.  Both of the colors are naturally occurring and can be found in the most common places such as beautiful sunsets, a sunrise, or gorgeous spring flowers.  Well, without further ado, I give you Pantone’s two colors of the year: Rose Quartz and Serenity.

   Rose Quartz is a nice, warm neutral color that is very versatile.  Also, it contains a tint of red. Red is a primary color, meaning that it is the origin of many colors.  Rose Quartz is a very elegant color and can be added to several different themes and styles. A sophisticated fairytale wedding or a whimsical tea party would be a perfect opportunity to showcase this color.  As a side note, “fairytale” themed weddings are very popular in 2016.  

The way that a color is determined as a tint is by taking a basic color and adding small amounts of white.  This process is not to be confused with a shade.  In order to determine a shade, small amounts of black are added.  

Jessica Renee Photography

Jessica Renee Photography

Serenity is a cool, clean color from the blue family, also a primary color.  It is also a peaceful color, hence the name.  This cool blue is well adapted in many different themes as well.  One in particular that it goes exceptionally well with is a classic French chicspring-2016-color-report-pantone or Victorian theme; cream and gold can help to complete this theme.  In addition, a country chic theme could accompany this color.


Enhancing the depths and tones of these colors can easily executed by combining them with similar colors.  Peach Echo combines with Rose Quartz to bring out more of the red in the color. Snorkel combines with Serenity to enhance more of the blue.  Limpet shell can also enhance the blue.  Green Flash can be combined with either color it helps to create the look of a flower and its leaves.  For a fall wedding, Iced Coffee and Rose Quartz can be paired. Finally, when Rose Quartz and Serenity are combined they make colors ranging from Sheer Lilac to Lilac Chiffon depending on the amount of each color.

Sheer Lilac

Pantone’s thoughts are: “Rose Quartz is a persuasive yet gentle tone that conveys compassion and a sense of composure.”  Serenity is weightless and airy, like the expanse of the blue sky above us, bringing feeling of respite and relaxation even turbulent times.” Also, “[when] joined together, Rose QuartLilac Chiffonz and Serenity demonstrate an inherent balance between a warmer embracing rose tone and the cooler tranquil blue, reflecting connection and wellness as well as a soothing sense of order and peace.”

 

Are you planning to use either or both of Pantone’s Colors of the year in your upcoming wedding or event? Tell us how you will incorporate them in the comments section below!

The Times, They Are A Changin’

I promise there is good reason for my cliche blog post title. Well, maybe not good reason, but reason enough.  I have recently made the incredibly tough, but hopefully right, decision to take the leap from working full-time for someone else and only part-time for myself, to working full-time as a Wedding & Event Coordinator for Get-Christine! I have booked more than double the amount of couples I am working with this year compared to last year, and I’ve already started booking into next year.

Additionally, there have been some major changes at the office I work for in that, I was presented with the opportunity to take on more responsibilities and hours than I was already working. Though it would have been a great chance for me to grow and mature with the company, and get even more work experience, I did not feel that it would be fair to the brides and couples I am already working with to take on more responsibilities elsewhere that would keep me from giving my heart and soul to my business. And so, the time had come for me to make a decision that I had no idea would come so soon.  Instead of putting in more time for my day job, I am putting all my time in on me! I am having very mixed emotions about the journey I am about to embark on, but I know that there are great things to come in my future.

I am looking forward to what the future has in store for me and I am forever grateful for the opportunity that Talari Networks gave to me. I will never regret the two years I spent working there because I learned a whole lot about many different things, and I met lots of wonderful people and made incredible bonds that I don’t expect to lose anytime soon.

Liphardt, Christine_TUG.jpg

In making this decision, I am opening up my schedule to have more time to blog, plan and schedule stylised photo-shoots, host DIY arts & crafts events for my brides, and meet with couples, brides and their vendors during the day and not just at night! I am more than excited to plan and execute more weddings and events and that I’ll have even more time to write about my journey along the way.

I still have a few open dates for 2016 and plenty in 2017! 🙂

Christy & Stephen – August, 28th 2015

I had a whirlwind of a Fall and I’ve been using it as an excuse not to update the blog. Now that I’m on some kind of miracle of a Christmas break, given to me by the amazing company I work for during the day, I have no more excuses.

In August, I revisited the Stockroom to coordinate an incredibly soft and romantic wedding for an adorable couple named Christy & Stephen. Christy was hosting a simple yet elegant event with many beautiful details. Her ceremony was to be held by the windows in the front of The Stockroom, with her aisle being a path through her reception tables to a large white linen draping for an altar.

The Stockroom Venue

Linen Altar Drapes

Continue reading

Jean & Buckley – February 7th, 2015

Ever since the first night I met Jean and Buckley I’ve been dying to write this post about them. They were absolutely adorable and I felt an immediate connection to them. It helped that Buckley was wearing a Carolina Hurricanes sweater and I LOVE hockey and the Hurricanes. I had actually just attended my first game of the season a few weeks before I met them, so of course I felt the need to chat them up about that and gush about meeting players and the announcers that we all know and love. Continue reading

2015 Color Of The Year – Marsala

There are two posts that I write every year, and they have easily become my favorite ones to write. One is a Wedding Trends of the Year post, in which I reveal the years trendiest wedding patterns, gown styles, themes, venues, etc. The other is a Color of the Year post, which is reserved for my thoughts about Pantone’s Color of the year as well as how to incorporate into your wedding. Continue reading

Vendor responses – How long should I wait?

It’s been an incredibly long time since I contributed to the blog and for that I am very sorry. I’ve been spending my time working with a few new brides, as well as finally planning my wedding so I have a ton to talk about! I am nine months out from my wedding at this point so the planning process has really begun. Since I started contacting vendors for myself, I’ve been experiencing first hand what brides go through in their process of interviewing and hiring vendors. I’ve obviously played the phone/email tag game with vendors in the past while working events, but I had no idea how much emotion I could possibly invest when it came to hearing back from vendors while planning my wedding.

The most important vendors to look for and book at the beginning of the wedding planning process are the photographer, the ceremony and reception venue, the caterer (if it isn’t included with the venue), the florist, and a wedding coordinator (if you’re hiring one, AND YOU SHOULD!). Researching, interviewing, and booking vendors early is beneficial for multiple reasons, but what happens if the vendor stops responding? How long should you wait for a response before you say something nasty or eventually move on to a find another vendor? Continue reading